Accounts Payable specialist
Denver, CO
Full Time
Experienced
Accounts Payable Specialist
Job Description
CCS Facility Services is currently seeking an Accounts Payable Specialist to join our rapidly growing services company. CCS is one of the largest building services contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. The company is seeking an ambitious and energetic individual interested in joining our finance team in Denver, CO.
The Accounts Payable Specialist role is a full-time position that will support the accounts payable function for multiple branch offices. The Specialist will be responsible for setting up new vendor records, reviewing, coding, and entering vendor invoices, either manually or reviewing invoices submitted to the company’s financial system, Workday, via OCR email ingestion. They will also be responsible for reviewing employee expense reports to ensure proper coding, ordering office supplies for the corporate office, reconciling various purchasing accounts, and compiling data for weekly, monthly, quarterly, and annual reporting needs.
They will need to be comfortable communicating with our branch office teams as well as directly with vendors via phone and email. The Accounts Payable Specialist will be responsible to ensure we have proper internal approvals for all invoices, that we have all required documentation for new vendors, and that we are paying invoices according to contractual payment terms.
The candid will be responsible for a number of tasks, including by not limited to:
Required Skills
Required Education and Experience
Job Location
Denver, Colorado, United States
Position Type
Fill-Time/Regular
Hourly, Non-Exempt
Job Description
CCS Facility Services is currently seeking an Accounts Payable Specialist to join our rapidly growing services company. CCS is one of the largest building services contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. The company is seeking an ambitious and energetic individual interested in joining our finance team in Denver, CO.
The Accounts Payable Specialist role is a full-time position that will support the accounts payable function for multiple branch offices. The Specialist will be responsible for setting up new vendor records, reviewing, coding, and entering vendor invoices, either manually or reviewing invoices submitted to the company’s financial system, Workday, via OCR email ingestion. They will also be responsible for reviewing employee expense reports to ensure proper coding, ordering office supplies for the corporate office, reconciling various purchasing accounts, and compiling data for weekly, monthly, quarterly, and annual reporting needs.
They will need to be comfortable communicating with our branch office teams as well as directly with vendors via phone and email. The Accounts Payable Specialist will be responsible to ensure we have proper internal approvals for all invoices, that we have all required documentation for new vendors, and that we are paying invoices according to contractual payment terms.
The candid will be responsible for a number of tasks, including by not limited to:
- Setup new vendors and ensure proper documentation is on file
- Review and enter vendor invoices into the financial system, Workday, and ensure all GL coding is accurate
- Ensure proper approval on all vendor invoices prior to payment
- Assist in reconciling vendor statements
- Review employee expense submissions and ensure receipts are attached and approvals received
- Process vendor payments in accordance with contractual payment terms
- Additional duties as requested
Required Skills
- High level of attention to detail and accuracy
- Excellent written and verbal communication skills
- Strong organizational, analytical and problem-solving skills
- Ability to multitask in a fast-paced work environment
- Strong time management skills and ability to prioritize workload
- Proficiency in Microsoft Office applications such as Excel, Word and Outlook
- Previous experience with Workday a plus
Required Education and Experience
- Associate’s degree in an accounting or a related field preferred
- 1-3 years of experience with accounts payables
- Familiarity with general office and administrative procedures
Job Location
Denver, Colorado, United States
Position Type
Fill-Time/Regular
Hourly, Non-Exempt
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